Executive Administrative Assistant,

Overview

Triumph Group designs, engineers, manufactures, repairs, and overhauls a broad portfolio of aviation and industrial components, accessories, subassemblies, systems, and aircraft structures. We partner with original equipment manufacturers (OEMs) and operators of commercial, regional, business, and military aircraft worldwide, to provide products and services that solve their hardest problems. So, whatever the part, component or complexity of assembly, Triumph is committed to quality, service and meeting the specialized needs of each customer.

Triumph participates at all levels of the aerospace supply chain – from single components to complex systems, to aerospace structures and their contents. We provide solutions for the entire product life cycle of an aircraft – from raw material to aftermarket service. Our unique ability to integrate a broad range of products and capabilities is our competitive advantage.

Job Summary

Reporting to the General Manager, the Executive Assistant has responsibility for managing the administrative needs for site General Manager, President, and OpCo staff. The position requires maintaining confidentiality and is routinely privy to matters that either involves confidential information, sensitive personnel issues, or exposure to confidential and sensitive strategic corporate information.

This role requires availability after hours and on weekends as needed to accommodate the dynamic and demanding schedule of our executives.

Duties/Responsibilities

• Coordinates and arranges meetings, prepares agendas, reserves meeting/conference rooms and prepares facility for visitors
• Supports site General Manager, President, and OpCo staff – geographically located in Park City, Mexico, Connecticut, and California
• Answers and screens telephone calls
• Greets scheduled visitors and directs to appropriate area or person
• Run and maintain visitor log and perform background checks for the visitors
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Coordinates logistics with high-level meetings both internally and externally; Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations
• Attend meetings with or on behalf of the General Manager and take minutes.
• Arrange travel itineraries, accommodations, and transportation for executives. - Handle any travel-related issues that may arise during off-hours
• Collects data and completes research projects; and analyzes issues and concerns and recommends innovative solutions
• Prepares outgoing mail and correspondence, including e-mail and faxes. Routes incoming mail
• Orders and maintains office supplies , including shopping online with possibility of driving to local retail stores.
• Support multiple functions with administrative tasks
• Other duties as assigned.

Qualifications

• High school diploma required, bachelor’s degree in business administration or related field preferred.
• Minimum of 5 years of experience in an executive administrative support role.
• Prior experience in supporting multiple site executives.
• Extensive knowledge of Microsoft Office applications, PC, and data entry experience.
• Experience with corporate travel web portal preferred.
• Ability to understand and follow instructions, the ability to manage interruptions, and the ability to work as part of a team, multi-task, and provide strong customer service to internal and external customer.
• Ability to function well in a high-paced and at times stressful environment.
• This position requires strong verbal and written communication skills in addition to attention to detail.
• Legally authorized to work in the United States without company sponsorship.

Physical Requirements

• The position may require bending, lifting, reaching, and carrying up to ten pounds; sitting for up to seven hours per day; and standing.
• Ability to remain seated for long periods of time while working on a computer or documentation, etc.
• Must have manual dexterity to operate computer keyboard and standard office equipment
• Must be capable of withstanding long period of viewing data on a computer screen and/or paper format

Triumph Offers Outstanding Benefits, Including:

• 15 Days Paid Time Off (annual allotment), Prorated PTO based on date of hire
• Company Paid Holidays
• Volunteer PTO Program
• 2nd Shift hourly positions receive 15% shift Premium
• Health Insurance starting on your first day
• Company Paid Short Term Disability, Long Term Disability, Life Insurance, Accidental Death, and Dismemberment (AD&D)
• Paid Parental Leave
• Employee Assistance Program
• Employee Stock Purchase Plan (ESPP)
• 401(k) Match (75% match up to 6%)
• Company Employee Relations Team Events (i.e., Holiday Party, Family trunk or treating, Car Show and much more!)
• Recognition and Service Award Programs
• Educational Assistance Program
• Employee Referral Program
• Onsite Fitness Center – Free!
• Climate controlled environment

Additional Information

Pursuant to International Traffic Arms Regulations (“ITAR”) and the Export Administration Regulations (“EAR”), applicants for SELECT positions will be required to provide proof of U.S. Citizenship, U.S. Permanent Residence, or U.S. Immigration Status in order to meet the minimum qualifications for those select positions. All inquiries related to citizenship are asked solely to comply with ITAR and EAR export licensing requirements.